Lumphanan Community Council Meeting
Tuesday 4th March 2008
Lumphanan Hall

Present
Gerd Ubelhor (chair) Fiona Culbert ( minutes) Jenna Storey
Frank Couper, Haldie Winton Irene Thompson Jane Jeffries Ian Barton Ken Anderson Eddie Donald Jo Pick Bruce Luffman
1. Apologies for absence
2. Minutes of the meeting of 5-2-08

Corrections
Fiona Coulbert should read Fiona Culbert
Bruce Luffman was in attendance

In AOCB
1. regarding the Davie Trust, Jenna stated that there was no mention of means testing, rather it was a matter of evidencing that the three outlined activities were not deemed academic unless evidenced as part of the curriculum. Bruce stated that it was hoped that in the next few months and the installation of a new head teacher it would be easier to facilitate evidence

3. It was Frank who stated that the bins needed washed
6. Clarification was made that the advert was for the AGM

3. Approval of minutes

Proposed Gerd Ubelhor
Seconded Jenna Storey
4. Matter arising from minutes

1.Scotways routes
Jane updated the meeting that the Raeburns have the signs and that they are going to erect the signage. Denise May (outgoing treasure) had confirmed in her end of term report that payment had been made.

2. Bridge repair – no further action since last meeting. New members were updated by Jenna that the issue related to a private bridge and negotiation had to be done with a private individual to ensure continuing public access. Eddie questioned if it was a public right of way, Frank stated it was a private access to Glenmillan House

3. WWTP – Continued liaison with Scottish Water which Pete Goddard (outgoing chair had been actioning). Bruce advised that he was to see the public liaison manager for Scottish water, Steve Scott and would discuss the issue as the areas maintenance is a condition of planning for the first five years and is currently a planning enforcement issue.

4.Pressure washing of recyling bins – The bins have not been cleaned. Bruce to speak to Ian Roberts Head of Waste management

5.Recycling bins – Ian asked about the sighting and design of the refuse bin next to the recyling bins. Frank had previously actioned this but noted that due to its open top design in high winds refuse was blowing out. Frank to speak to Dave Watson, waste officer to request a bin with a lid

Gerd raised the issue of kerbside collections that had been raised as a previous meeting. Bruce stated that from the informal community consultation he has done the sense was the the community did not want kerb side collections at this point. Discussion ensued on the matter. Jo had favourable experience of the scheme. Frank had spleen to Gavin Forester (recycling officer) who had said there was an element of flexibility in its implementation and that is may be possible to maintain the blue weely bin for paper. Fiona suggested that as Lumphanan had yet to reach trigger point that this issue could be dealt with at a community consultation event.

6.Post office closures
Bruce explained that the community consultation has been put back one month and this was in a report from Les Allan ( Marr area manager), it stated that the council will liaise on this matter. The six week consultation will begin on the 28th May 2008 and end on the 8th July 2008. The PO will come to consultation events if there is an issue about a PO closing and if the community have a response to why their PO should remain. Gerd suggested forming a sub group to address this. A subgroup was formed of Jenna, Eddie and Fiona and will feed back to the next meeting in preparation for the consultation

7. Pavilion pipe repair
Bruce had emailed regarding this. Frank to confirm whether the work had been done and contact Bruce

8. Football field drainage
Bruce confirmed that the drainage will always be an issue due to the layout and topography of the field. No further remedial work could be carried out

9. Play park – roundabout
The round about needs to be replaced as it is not repairable. Bruce to check with recreation what it could be replace with. Discussion ensued about what the roundabout could be replaced with. Bruce suggested looking at the new equipment at Tarland Park for ideas. Bruce confirmed that Sandy Grant (Parks maintenance) had confirmed that the park is checked monthly in winter and fortnightly in summer.

5. Treasurers report

a)Refer to AGM treasurers report, the balance is £2711.21. Jane has taken over as treasurer. A £100 cheque is to written and sent to William Stuart, 10 Bridge Place, Aboyne AB34 5HG as per the last minute

b)Honorarium for Web master
A sum of £50 was agreed and will be administered by Gerd

Ian asked if there was any additional funding for the website. Bruce advisded that additional funds were available from the Marr Area Committee Initiative grant for such projects. Gerd said that at this point no additional funding was required. However the new website which has been developed by Eddies partner Leigh Donald needs additional content. All to look at the new website and bring ideas to the next meeting eg walks around the area. Gerd will down load the website an bring his laptop to the next meeting

6. Correspondence

1.Road Closures – Discussion ensued on road closures, Bruce advised that the council policy is safety foremost and is risk adverse meaning that roads will be closed rather than trying to keep open with lights etc.
2.Viewpoint- Aberdeenshire citizens panel newsletter
3.Aberdeen community planning partnership poster
4.Royal Airforce relations officer – offer of a chance to hear a presentation and voice concerns with regard to low flying exercises
5.Forestry commission – felling applications

Late post
6.Post office closures briefing from Les Allan
7.Data protection requirements
8.Community safety seminar
9.Atmos consulting re Cushnie wind farm
10.Aberdeenshire Sustainable community Halls initiative
11.Forestry commission felling application
12.Notification of military flying exercises

7. Planning notifications

8th February
Building Warrant App
Mr and Mrs Wells, Mill house, Mill of Auchlossan
Alterations to dwelling house to remove window and install patio doors
Mr and Mrs Moverley 3 Prospect terrace, Lumphanan
Extension and internal alteration

15th February
Mr and Mrs Moverley 3 Prospect terrace, Lumphanan
Full PP for alteration and extension to dwelling house

Joanne Pick Moss-side cottage, Lumphanan
Full PP for erection of dog boarding kennels
Jo declared interest in this application

Mr and Mrs Pattillo Mossgiel Lumphanan
Erection of new dwelling house – building warrant

21st February
Mr and Mrs Watson, site adjacent to Standfast cottage Perkhill, Lumphanan
Erection of house – building warrant

29th February
Mr and Mrs P Ross site adjacent to Parkhill shop

8. AOCB

1. Jenna noted that in the minutes of the last meeting it was proposed that the planning application for Sunnybrae, Perkhill ( APP2007/5039) be discussed. The closing date for feedback to Planner is the 14th February. All to look at the planning application and give feedback to Jenna who agreed to make a response on behalf of the community council
2. Fiona raised the issue of the closure of Doonies farm in Aberdeen as a result of the Aberdeen city council cut backs and the loss of breeding stock of critically endangered species. Fiona to circulate further information on the closure and petition
3. Frank questioned whether additional pavements could be laid outside the village towards the Den as currently the pavement in Torphins is being extended. Bruce advised this was not likely as this development was a result of planning gain and need.
4. Village tidy up – Provisionally booked for Saturday 14th April. A sub group was suggested and Frank is to liaise with Gerd, JO, Eddie and Fiona. It was suggested in the absence of a Head teacher that a representative of the schools Eco committee be involved i.e. Mrs Benzie
5. Issues relating to the lorries turning into Craigton Brae and turning on the pavement adjacent to the site. Bruce to raise the issue
6. Ian raised the issue of the gritting and clearance of snowy roads. Bruce advised that the head of roads has stated that all roads linking a diversion will be treated. Ian stated that he has found this not to be the case. Bruce said if it was brought to his attention he would action this
7. Gerd advised that the minutes of the community council will be available on the website. The current approved minutes will be to view and the historical minutes available as PDF down loads
8. 21st March is the Whist final and raffles donations are required, they can be dropped off at Irene’s
9. The Heritage Society has arranged an Easter service for Sunday 23rd March in the village hall at 5.30. The service is to be held by a lay preacher and music provided by Mr and Mrs Cruickshank. All Welcome
10. A huge thank you was given to the hard work of the outgoing chair person Pete Goddard and treasurer Denise May, stalwarts of the community council for many a year. Irene is to write a formal letter of appreciation and Jo is to co-ordinate a case of wine each in recognition of all their hard work for the people of Lumphanan. Recognition was also given to all the work the other outgoing members of the community council have done. Thank you

9. Date of next meeting

Tuesday 1st April at 8pm, Lumphanan Hall